Party Planning Timeline To Do List

A Party Planning To Do List Makes Throwing A Party Simple
A Party Planning To Do List Makes Throwing A Party Simple

Three to Four Weeks Before The Big Event

  • Set a budget and vow to stick to it.
  • Determine what type of party you will have from formal to casual.
  • Select a party theme. This will help determine invites, food, favors & decorations.
  • Create a guest list.
  • Select an event date.
  • Purchase and send out the party invitations (usually 4 weeks ahead of the event).
  • Two to Three Weeks Before the Big Event

  • Track your RSVP to get an idea of the head count.
  • Determine a basic party flow for the event including activities, party games, mingling and food. Always have a few extra ideas in your bag.
  • Plan your menu. Track down an original party recipe or two that match your theme.
  • Purchase party favors.
  • Select party decorations and purchase them.
  • One Week Before the Big Event

  • Purchase all food items for the big event. Place orders as needed.
  • Prep or prepare food ahead of time as allowed.
  • Prepare an outline of everything that needs to be done before the party.
  • Update the outline of the party flow.
  • Finalize the headcount, but be flexible that it will change.
  • Purchase beverages.
  • Two to Three Days Before the Big Event

  • Confirm all orders placed.
  • Reconfirm the headcount, make a polite call to those you have not heard from via RSVP.
  • Buy any fresh food required.
  • Check for ample amounts of film or digital camera memory card space and batteries.
  • Say “yes” to the friends and family who are asking to help, give them a specific task from your prepared outline.
  • The Day Before the Big Event

  • Complete food preparation and pick up of pre-ordered food items.
  • Decorate for the party.
  • Set table/serving table. Layout all napkins, cups, bowls, utensils, serving dishes, bottle openers, etc.
  • Place a sticky pad in each bowl or counter area indicating what goes where.
  • Select music to fit the theme and the desires of the guests.
  • The Day of the Big Event

  • Prepare foods and beverages that could not be made ahead of time.
  • Put up all outdoor decorations, it is always best to do this the day of the party.
  • Start the music, set the mood.
  • Allow yourself plenty of time to get ready for the event, a long bath, glass of wine, quick dance, and exercise, whatever gets you in the right mood.
  • Place disposable cameras around; put out your camera to capture memories.
  • Enjoy! Remember … Life should be more fun!

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