Three to Four Weeks Before The Big Event
Set a budget and vow to stick to it.
Determine what type of party you will have from formal to casual.
Select a party theme. This will help determine invites, food, favors & decorations.
Create a guest list.
Select an event date.
Purchase and send out the party invitations (usually 4 weeks ahead of the event).
Two to Three Weeks Before the Big Event
Track your RSVP to get an idea of the head count.
Determine a basic party flow for the event including activities, party games, mingling and food. Always have a few extra ideas in your bag.
Plan your menu. Track down an original party recipe or two that match your theme.
Purchase party favors.
Select party decorations and purchase them.
One Week Before the Big Event
Purchase all food items for the big event. Place orders as needed.
Prep or prepare food ahead of time as allowed.
Prepare an outline of everything that needs to be done before the party.
Update the outline of the party flow.
Finalize the headcount, but be flexible that it will change.
Two to Three Days Before the Big Event
Confirm all orders placed.
Reconfirm the headcount, make a polite call to those you have not heard from via RSVP.
Buy any fresh food required.
Check for ample amounts of film or digital camera memory card space and batteries.
Say “yes” to the friends and family who are asking to help, give them a specific task from your prepared outline.
The Day Before the Big Event
Complete food preparation and pick up of pre-ordered food items.
Decorate for the party.
Set table/serving table. Layout all napkins, cups, bowls, utensils, serving dishes, bottle openers, etc.
Place a sticky pad in each bowl or counter area indicating what goes where.
Select music to fit the theme and the desires of the guests.
The Day of the Big Event
Prepare foods and beverages that could not be made ahead of time.
Put up all outdoor decorations, it is always best to do this the day of the party.
Start the music, set the mood.
Allow yourself plenty of time to get ready for the event, a long bath, glass of wine, quick dance, and exercise, whatever gets you in the right mood.
Place disposable cameras around; put out your camera to capture memories.
Enjoy! Remember … Life should be more fun!